Workflows are commonly used in every type of industry whether it be retail, manufacturing or logistics. Most commonly it is used in the IT industry and software development. Our discussion will be focused primarily on electronic document management system.
First let’s discuss about workflows in general and what practices to follow in designing them. A workflow will help you in systemizing your tasks, think of it as a blue print for your task in which you follow the steps designed to complete a job.
So how to design a good workflow, start by visualizing in your mind and then use a paper and pencil to draw it. The reason why we recommend using a led pencil is because you might have to erase and redraw your scheme several times to get the optimal workflow scheme. The design for each flow can be different from one another so the next set would be to define modules for the sketch you created.
After module definitions the next step would be to jot down the outputs and the general data for your workflow. Once you are though with these steps then define annotations for different inputs, process & outputs. Digitize your workflow using different software applications. A good software application is for workflow design is Microsoft Visio. iLead Integrated Solutions has its own application called “eWorkFlow” for this purpose and this application can be integrated with all iLead products including iDOX document management system.
Another important thing that you can do is to look at your previous workflows and design the new scheme keeping in mind the previous pattern. Once everything is done and you have a finalized workflow that you believe is efficient & optimal then execute it and maintain it.
iDOX Document Management application also has a specific workflow defined on which it functions. The elements involved in iDOX Workflow include the workflow designer, database, workflow subscriber, workflow server, email server, CRM system and ERP system. The simplified workflow for iDOX is also shown in the diagram below:
Workflows are an essential part of applications, routine tasks and other processes. They define a systemized way for you to complete the task efficiently. For more interesting information of workflows stay tuned to iLead blog.
Designing a workflow is important as it provides you a blueprint for you task. Workflow cuts down redundant tasks thereby making the task more efficient and productive. A simple workflow can be designed by first visualizing and then drawing it on a paper after you define the modules. Document Management Systems like iDOX have workflow design that helps in easy document processing with easy workflow design.
ACTIVA Enterprise is a customer relationship management solution that provides the capa...Read More
iACTIVA completes a full circle by allowing your customers to access a user friendly web po...Read More
Foresite Legacy is a web based Customers Relation Management system (CRM) specially develop...Read More
RELIANCE is a Real Estate Inventory Management solution that provides facilities needed to ...Read More
Matrixel CRM Software is a Customer Relationship Management solution that connects sales, m...Read More
MATRIXEL HRMS (Human Resource Management System) is enabling firms around the world to tran...Read More
MATRIXEL Finance & AMS (Accounting Management System) offers a complete account managem...Read More
MATRIXEL SCM (Supply Chain Management) is designed for Small and Large Enterprises to simpl...Read More
iDOX Soft is a Document Management System designed for enterprises of all levels and sizes....Read More
iWORKFLOW is a Simple Workflow System to create, manage and use real-life business processe...Read More
Leveraging the full potential of enterprise document management systems and workflows requi...Read More
Multilingual, web based correspondence management system that automates and facilitates inc...Read More
The world today is connected on a global scale with extensive data sharing and communicatio...Read More
As your organization evolves so does its needs, a higher workforce among other things requi...Read More
Unified communications simply involves the integration of real-time communication services ...Read More
The digital era has evolved at an exponential rate and virtualization is taking its foothol...Read More
Gitex 2016 .. from 10 – 20 October 2016
Huawei Technology Event .. 1 jun 2016
Huawei Technology Event.. Kuwait
7th Smart Kingdom Government Summit .. from 9 – 10 May 2016
7th Smart Kingdom Government Summit.. KSA
International Documentation & Electronic Archiving..Egypt
International Documentation & Electronic Archiving .. from 16 – 17 March 2016
Cairo ICT.. Egypt
IDC IT Forum.. KSA
Top Expo.. Kuwait
IDC CIO Summit.. KSA
Al-Nokhba For Real Estate..Kuwait
Real Estate Exhibition.. Kuwait